How to make a wedding invitation with a questionnaire in QForm

Modern newlyweds are increasingly abandoning traditional paper invitations in favor of electronic links with guest profiles. Such a digital wedding invitation is an online form that is easy to send to guests via messengers or email and in which guests can immediately confirm their presence and answer important questions. The decision to create an invitation with a questionnaire has many advantages: from saving time and money to conveniently automating the collection of responses. Below we will tell you how to make a modern wedding invitation with a questionnaire yourself using the QForm service, what questions to include and how to customize the design of the form to match the style of your wedding.

Advantages of an electronic invitation with a questionnaire

  1. Easy delivery and scalability. An electronic invitation link can be instantly delivered to guests anywhere in the world via messengers or email. No need to worry that the invitation will get lost on the way or arrive late. At the same time, one link replaces hundreds of paper cards.: you can send it to 10 guests or 1000 – the number of guests invited does not affect the cost or effort.
  2. Save time and money. You don't have to spend money on postcard printing, designer services and courier delivery – the digital format is practically free. The newlyweds save money and their efforts: just a couple of clicks and the invitations are delivered to all the guests at the same time. If some guest does not find the link, it can always be sent again in a few seconds.
  3. Automatic collection of information. All guest responses are received electronically and are organized automatically. The QForm service saves all applications in the built-in CRM system available to you in your personal account, where they can be easily viewed and exported as a table. This eliminates the need to keep separate lists or correspondences – all the necessary information is collected in one place. In addition, you can set up instant notifications (for example, in Telegram or by email) to immediately learn about new responses.
  4. Interactivity and convenience for guests. The electronic form allows you to ask guests several questions at once (menu, music, number of escorts, etc.), which helps to take into account their preferences when planning a wedding. For guests, it's enough to fill out an online questionnaire in a minute – it's much easier than calling back or sending a paper response. This format demonstrates your concern for the guests' time and makes interaction easier.
  5. Customize the design to match the wedding style. The digital invitation can be customized to your liking. In QForm, you can easily change the background colors and font, add photos or illustrations. For example, delicate, restrained shades and a loose font that reflect the theme of your celebration are suitable for a wedding invitation.

The e–invitation can be opened on a smartphone, tablet or computer - the responsive design ensures that the form will look attractive on any device.

 

What questions should be included in the guest questionnaire?

  1. In the invitation form, it is important to ask the guests the key questions, the answers to which will help you in organizing the wedding. Here are the standard fields that should be included in the RSVP form.:
  2. The guest's name. Find out who exactly is responsible. For example: "Your first and last name". (If the invitation was sent to a family or couple, you can ask them to identify all the participants.)
  3. Confirmation of presence (RSVP). The main question is whether the guest will be able to come. The wording is: "Will you be present at our celebration?". Answer options: "Yes, I will gladly accept the invitation" or "No, unfortunately, I will not be able to." (You can also add the option "Not sure yet" in case of uncertainty.)
  4. The number of guests. If the invitation applies to a family or a couple, specify how many people are planning to come. Question: "How many guests will come (including you)?". The guest can respond with a number (for example: "2 adults, 1 child").
  5. Dietary preferences. Learn about the special nutritional requirements to take them into account when making the menu. Example: "Do you have any special dietary preferences or allergies?" The guest can specify: "Vegetarian", "I don't eat nuts" or "No, I eat everything".
  6. Menu selection. If there are several options for dishes at the banquet, ask the guest to choose in advance. For example: "Preferred choice of main course" with options "Meat", "Fish", "Vegetarian". This will help the banquet service plan the menu.
  7. Favorite music. To make the holiday more personal, you can ask about the musical preferences of the guest. Question: "What song would you like to hear at the wedding?" The answer is in free form – it is pleasant for the guest, but it is useful for the DJ to make a playlist.
  8. Wishes for the newlyweds. Give the guests the opportunity to leave a few warm words or parting words. Field: "Suggestions or comments for young people." These messages can be read later and, for example, added to the wedding wish book.

Of course, the questionnaire can be supplemented with other questions based on the specifics of your event. Some couples ask about the need for a transfer (do the guests need transportation to the place of celebration) or are interested in whether the guests will participate in additional activities. Think about what information will help you prepare better, and feel free to add the appropriate fields to the form.

Step-by-step instructions: creating an invitation with a questionnaire in QForm

  1. You can create a wedding invitation with a questionnaire in QForm yourself, even if you do not have your own website. The QForm service allows you to place a form via a direct link through the QForm.link platform. Below is a step–by-step plan.: Register on QForm and create a space. Go to the QForm website (or directly to the registration page) and create a free account. After logging into your personal account, click "Add space" (an analog of the project) and specify its name – for example, "Ivanov Wedding 2025". Then click the confirm button and the space will appear in your list.
  2. Create a new form. In the list of spaces, find the created space and click the "+" button in the "Forms" column, then select "Create form". Alternatively, go inside the space (by clicking on its name) and click the "Create form" button on the "Forms" page. The form constructor opens.
  3. Add the title and description of the invitation. First of all, arrange a welcome block for the guests. In QForm, you can use the "Text Block" element, which supports HTML formatting. Add a text block to the beginning of the form and write an address to the guests in it.: specify the names of the bride and groom, the date and time of the wedding, and the venue. For example, the headline is "Invitation to the wedding of Ivan and Maria – June 15, 2025," and below is a short text: "Dear friends! We will be glad to see you at our celebration. Please fill out the form below to confirm your presence and clarify the details." Such a block will immediately give guests all the key information about the event.
  4. Add the fields of the guest questionnaire. Now include the questions that you have prepared in the form (see the previous section). There are many types of elements available in the QForm constructor: single-line text fields, drop-down lists, radio buttons, checkboxes, etc. Add the required fields sequentially:

➔ The field for the guest's name: the "Text field" type. Mark it as required so that each response is signed with the guest's name.

➔ RSVP question: use the element “Drop-down list" with two possible answers ("I will come" and "I won't be able to come").

➔ Number of guests: you can set a numeric field or a drop-down list. For example, if up to 5 people are allowed per invitation, add a drop-down list with options from 1 to 5. Alternatively, use a text field where the guest can enter a number and comment (for example, "2 adults and 1 child").

➔ Dietary preferences: Add a multi-line text field or a group of checkboxes. For example, checkboxes: "Vegetarian menu", "Do not eat fish", "Nut allergy", etc., or one text field where the guest himself will write if necessary.

➔ Menu selection: the "Drop-down list" element with a list of food options to choose from.

➔ Favorite music: Single-line text field (or multi-line if you expect several songs).

➔Wishes for the newlyweds: a multi-line text field for a detailed response.

5. Make all the main fields mandatory (except, perhaps, the field with wishes, if the guest can skip it) – in QForm, this setting is enabled in the properties of each field. Also, if desired, you can arrange some questions in one line, if they are short – for example, two fields "Date" and "Time" can be placed side by side. However, in a wedding questionnaire, the fields usually go one below the other for simplicity and clarity.

6. Customize the design of the form. The platform allows you to change the background of the form to any image or picture according to your idea – for example, you can use your own photo as a background. You can also add your own CSS to QForm for a unique form design – advanced users can use this feature.

7. Check and publish the form. In the design wizard, click the Preview button to see how the invitation will look for the guests (QForm has a separate form preview mode). Check the texts, the answer options, and the overall correctness. When everything is ready, save the form. Then click the "Link" button to open your form on a separate QForm.link web page. Copy the URL from the address bar – this is your digital invitation. Now the link can be sent to guests in any convenient way: by e-mail, WhatsApp, Viber, Telegram, etc. All the questionnaires filled out by the guests will automatically appear in the internal CRM QForm and in the "Applications" section of your personal account.

8. Send out an invitation to the guests. When sending the link, accompany it with a short personal message so that the guest understands that this is a wedding invitation, and not random spam. For example: "Hi, we are getting ready for the wedding! Click on the link – there is our invitation and a small questionnaire for you!". The guest just needs to click the link, fill out the form and click send. If you wish, you can set up an automatic thank-you letter for guests or show a final confirmation message – QForm allows this.

 

Additional tips

  1. Deadlines and reminders: Indicate in the text of the invitation by which date you expect responses from the guests. This encourages you to fill out the questionnaire on time. If one of the invited guests is late responding, you can always gently remind them by re-sending the link – it's easier to do this and you don't need to re-print any cards.
  2. QR code on the printed element: If you are still preparing small paper invitation cards (for example, for the older generation of relatives), add a QR code leading to your online form. The guest will be able to scan the code with the phone's camera and immediately open the invitation page. QForm has a QR code generation function for the form link, and it's worth using it.
  3. Single data collection: All responses are displayed in a convenient table in your QForm account. You can export this data to Excel or Google Tables for further work, or connect the integration immediately. For example, QForm supports integration with CRM systems, setting up notifications in Telegram, VK, email, and other useful tools. This is especially useful if you want to share the guest list and their responses with the wedding coordinator or contractors (catering, playground, etc.).
  4. Personalization of the message: Although the link is the same for everyone, you can personalize the greeting for different categories of guests. One option is to create several copies of the form with slightly different texts (for example, a more informal tone for friends, a more respectful tone for older guests) and send out the appropriate links. But this approach requires additional time. If the invitation is universal, try to write the text in a neutral and friendly enough way so that it suits all recipients.
  5. Fewer unnecessary messages: Using an online questionnaire will save you from a stream of scattered messages and calls with clarifications. All the standard questions have already been asked in the form, and you do not have to remind each guest separately about the dress code or ask who will come with him - the guest will indicate all this when filling out. This reduces the risk of missing or losing something - information is not lost in correspondence, everything is stored in the QForm system.

Conclusion

An electronic wedding invitation with a questionnaire is modern, convenient and effective. With it, you demonstrate a progressive approach and attention to detail to your guests, and make it easier for yourself to collect the necessary information. The QForm service makes creating such invitations simple.: you receive a link to a beautiful form designed to match the style of your celebration, and all responses are collected automatically. Try out the features of QForm to organize your dream wedding without too much hassle. Your guests will certainly appreciate the convenience of a digital invitation, and you will save time on preparation and be able to focus on more important aspects of the holiday.

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